From Theory to Practice: Accessing and Preserving Electronic Records and Digital Collections

Conference Slides and Links

About the Conference

David Ferriero, Archivist of the United States; also pictured: Dr. Jeffrey J. Crow and Linda Carlisle

From Theory to Practice: Accessing and Preserving Electronic Records and Digital Materials was held November 3-4, 2011 at the McKimmon Center in Raleigh, N.C. The conference was open to anyone who creates and manages electronic media including archivists and records managers, IT and information professionals, city and county managers, librarians, agency counsels, cultural repository managers, policy makers, county clerks, tax assessors, court officials and social media coordinators. Topics included building a digital repository, file formats and content standards, planning for storage and preservation, legal and economic considerations, and collaboration and partnerships. Two simultaneous tracks were targeted to government agencies and cultural repositories.

Keynote speakers included Doug Robinson, Executive Director of the National Association of Chief Information Officers, Frayda Bluestein, Professor of Public Law and Government, UNC School of Government, and David Ferriero, Archivist of the United States.

"From Theory to Practice" was sponsored by the North Carolina State Historical Records Advisory Board (SHRAB) and the North Carolina Department of Cultural Resources State Archives.

To see photographs taken during the conference, visit the State Archives of North Carolina Flickr account.

Related Links

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Session Slides

We will post PDF versions of PowerPoint slides for those speakers who send them to us; however, not all slides may be available. If a the slides of the session that you are looking for are not available here, please contact the individual presenter directly for more information.

The slides are arranged according to the day and time that the original presentation was given.

DaySession Time Government Agencies Track Cultural Repositories Track
Nov. 3, 2011 (Day 1) 9:15–9:45 (Keynote Address) "State of the States: Information Technology Priorities, Issues, and Trends," Doug Robinson, Executive Director, National Association of State Chief Information Officers
9:45–10:45 (Panel Discussion)

"The Challenges of Building a Digital Repository"

"Building an Organizational Infrastructure to Preserve Government Data," Jerry Fralick, Chief Information Officer, State of North Carolina

"State Government Digital Repositories: Facing Challenges and Finding Solutions," Amy Rudersdorf, Director, Digital Information Management Program, North Carolina Department of Cultural Resources State Library

"Building a Digital Repository to Preserve Diverse Collections," Erin O’Meara, Electronic Records Archivist, the University of North Carolina at Chapel Hill

11:00-12:00 (Session 1)

MANAGING PUBLIC RECORDS: STANDARDS

"File Format Standards for Government Records": Kelly Eubank, N.C. Department of Cultural Resources State Archives

"Emerging Metadata Standards": Kara Millonzi, UNC School of Government

PLANNING A DIGITAL PROJECT: STANDARDS

"File Format Standards for Digitization": Lisa Gregory, N.C. Department of Cultural Resources State Library

"Metadata Standards for Digitization": Nicholas Graham, UNC-Chapel Hill

1:00—1:30 (Keynote Address) "Legal Issues Affecting Digital Government: Five Things You Should Know," Frayda Bluestein, University of North Carolina School of Government
1:30-2:30 (Session 2)

MANAGING PUBLIC RECORDS: LEGAL CONSIDERATIONS

"E-Discovery vs. E-Public Records": Kara Millonzi, UNC School of Government

"Record Security & Authenticity": Timothy R. Davis, Electronic Documents Logistics, Inc.

PLANNING A DIGITAL PROJECT: LEGAL CONSIDERATIONS

Legally Digital: Copyright, Fair Use, and Public Domain: Peggy Hoon, UNC-Charlotte

"Legal Considerations and Special Collections": Katie McCormick, UNC-Charlotte

2:30-3:45 (Session 3)

MANAGING PUBLIC RECORDS: PRESERVATION AND STORAGE

"Archival Storage vs. Data Backup: What’s the Difference?": Jennifer Ricker, N.C. Department of Cultural Resources State Library

"Investigating Storage Architectures for Long-term Preservation: Channeling the Archival Data Deluge": Alec Bethune, N.C. Center for Geographic Information and Analysis

PLANNING A DIGITAL PROJECT: PRESERVATION AND STORAGE

"Planning Storage for Access": Russell Koonts, Duke University

"Dark Storage/Cloud Storage": Earl Cahill, FamilySearch

Nov. 4, 2011 (Day 2) 8:40—9:10 (Keynote Address) "Reclaiming Our Records Management Leadership Role": David Ferriero, Archivist of the United States
9:15-10:15 (Session 1)

ECONOMICS: THE TRUE COSTS OF MANAGING PUBLIC RECORDS

"Economic Realities in the Management of Public Records": George Bakolia, Senior Deputy State CIO

"Developing a Business Planning Toolkit for Digital Preservation": Joe Sewash, N.C. Center for Geographic Information and Analysis

ECONOMICS: THE TRUE COSTS OF MANAGING A DIGITAL PROJECT

"Digital Forsyth: a Partnership": Susan Smith, Wake Forest University

"Trial and Error: Do’s and Don’ts for Funding Public Library Digital Projects": Jane Blackburn, Director, Braswell Memorial Library

10:15-11:15 (Session 2)

MANAGING PUBLIC RECORDS: PARTNERSHIPS AND COLLABORATION

"The Role of a Records Analyst": Becky McGee- Lankford, N.C. Department of Cultural Resources State Archives

"Working with Vendors: Laserfiche and its Impacts": Bev Strickland, N.C. Department of Environment and Natural Resources

PLANNING A DIGITAL PROJECT: PARTNERSHIPS AND COLLABORATION

"Beaux Arts to Modernism: Partnering to Increase Access to North Carolina’s Architectural Heritage": Brian Dietz, NCSU Libraries

"Working with Volunteers": Victoria P. Scott, North Carolina Genealogical Society

11:30-12:30 (Session 3

MANAGING PUBLIC RECORDS: SUCCESSES

"The N.C. Electronic Recording Council: Interagency Cooperation": Wayne Rash, Caldwell County Register of Deeds

"Eighteenth-Century Property Records Online": Laura Riddick, Wake County Register of Deeds

PLANNING A DIGITAL PROJECT: SUCCESSES

"North Carolina Family Records Online": Druscie Simpson, N.C. Department of Cultural Resources State Archives

"The Digital Civil War: Commemorating the Sesquicentennial": Michelle Czaikowski, N.C. Department of Cultural Resources State Library

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Last updated: 04/17/2012

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