The Organization Records group consists of the records of many of the
state's private, professional, or civic organizations judged to be relevant
to the history of the state. Some of these organizations are defunct, while
others are currently active. Like Private Collections, the acquisition
and maintenance of organization holdings are authorized by statutory law
and by the North Carolina Administrative Code.
Researchers who come to the Archives to use the Organization Records are
given full assistance in the Search Room by the Public Services staff.
As with all public and private documents housed in the Archives, Organization Records
must be used in the Search Room. Researchers planning a Saturday visit, however,
should call ahead to Public Services.
Finding aids
for some organization records have been put into
Encoded Archival Description (EAD), an SGML-compliant
structure developed and maintained jointly by the Society of American
Archivists and the Library of Congress.
Information concerning organization records can also be found via the
MARS Catalog and a
list of organization records.
Donating Organization Records
The State Archives of North Carolina will accept additions to Organization
Records already in our possession. Because of space and storage considerations,
new accessions must be of statewide historical significance, complement
existing holdings, or otherwise be a valuable addition to other collections
housed in the State Archives.
All Donors Asked to Sign a Permanent Deed of Gift
The State Archives of North Carolina does not accept an organization's records on
loan. A contract of gift must accompany records submitted to the State
Archives. This requirement applies to records of both defunct and active
organizations. In executing this contract, donors relinquish private ownership.
The records become the property of the state and are available for use by the
public in the Search Room of the State Archives.
Preparing a Collection for Donation to Archives
Organizations and personal donors are asked to put the records in good working
order, weeding out duplicates and extraneous materials prior to shipment.
An inventory of the contents should be included. If you have any questions
about preparation of records for shipment, please contact the Organization
Records archivist. When records come with an inventory
and are in good order, researchers may use the records without substantial
delay.
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Contact Information
Prospective donors are invited to contact:
Gwen Mays, Organization Records Archivist
Special Collections Branch
State Archives of North Carolina
4614 Mail Service Center
Raleigh, NC 27699-4614
Phone: (919) 807-7315
Fax: 919-733-1354
E-Mail: Gwen.Mays@ncdcr.gov
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Last Modified: 07/27/2012
