Identification and Security
Researchers interested in North Carolina history are invited to visit the Search Room and to make use of the historical materials in the Archives. These manuscripts are valuable for historical and evidential purposes and usually are the only copies in existence. It is therefore essential that they be used with care. When a visitor fails to exercise good judgment, the reference archivist or security officer is authorized to take precautionary action, including the refusal to allow the researcher further use of the records. Rules and regulations regarding original material are set forth in Title 7, Subchapter 4M, of the North Carolina Administrative Code. Visitors to the Archives should bring some standard form of identification (such as a driver's license). With proper identification, patrons will be issued individual passes to the Search Room by the security personnel on duty.
For the visitor's convenience, free lockers are provided for temporary storage of these materials while using the Search Room.
Regulations for the Use of the Archives Search Room:
- Items prohibited in the Search Room: Briefcases, laptop computer cases, backpacks, tote bags, large purses; ring notebooks; envelopes; plastic sleeve-covered pages; original maps, manuscripts, and other material; books; scanners, pens, and other material considered inappropriate may NOT be taken into the Archives Search Room.
- You must have ID: Admission to the Search Room is by means of registering at the security desk, providing positive identification. An archives ID card will be issued for use in requesting original materials. Researchers request records by means of completing a call slip that will include the patron's archives ID number. The ID card will be surrendered to the staff while records are being used. The patron shall turn in the ID card at the security desk upon leaving the Search Room.
- Power sources are limited. Charge your laptop before you come. Wireless is not available.
- Use of digital cameras is encouraged. Safely wear around your neck or put in your pockets.
- Several records may be requested at once; however, only one box, up to three volumes, and, in some instances, only one folder or item will be issued to a researcher at a time.
- The following rules MUST be observed:
- Pencils only, no pens or markers, are allowed in the Search Room.
- Manuscripts may not be marked, folded, defaced, altered and should be carefully handled.
- Pencils are NOT to be used as "pointers".
- Tape and Post-It notes are not permitted.
- Manuscripts, volumes and reference books should remain flat on the table and should not be held in the lap or propped against a table edge.
- Only one folder is to be removed from a box at a time, and the place of that folder is to be appropriately marked with a pink place marker (obtained at the reference desk).
- Papers are not to be rearranged under ANY circumstances. If something appears to be out of order, please notify an archivist.
- Original records and reference books are not allowed in the microfilm room.
- Smoking, food and drink are strictly prohibited in the research area.
- Researchers wishing to leave the Search Room temporarily must return original records to the reference desk and retrieve their ID card in order to turn it in at the security desk.
- Researchers may be limited to 50 xerographic copies per day on a "while you wait" basis, depending on the day's workload and number of staff available.
The Search Room is under electronic surveillance.
The complete regulations governing the use of the State Archives of North Carolina can be found in Title 7, Subchapter 4M of the North Carolina Administrative Code.
Last Modified: 07/27/2012